Templates
Meeting Minutes Template
Three ready-to-use meeting minutes templates — standard, board, and scrum standup. Copy or download the one you need below, or paste your transcript above and let the tool fill the minutes in for you.
Processed by z.ai to write your notes — not stored on our servers. How we handle your data
Summary, action items & decisions in seconds — your text is never saved.
Reading your meeting and writing the notes…
Standard meeting minutes template
The all-purpose format for team meetings, committees, and project check-ins. It records who was there, what was decided, and who owns each follow-up. Copy the block below and fill in the brackets, or paste a transcript above to have it filled automatically.
- Meeting title: [name] — Date & time: [date, start–end] — Location / call link: [where]
- Attendees: [present] — Absent / apologies: [names]
- Agenda items: [1. …] [2. …] [3. …]
- Discussion summary: [2–5 sentences on what was covered]
- Decisions made: [each decision the group agreed on]
- Action items: [owner] — [task] — [due date]
- Next meeting: [date / time / draft agenda]
Tip: keep minutes factual and brief — what was decided and who does what next, not a word-for-word record.
Board meeting minutes template
Board and committee minutes are a formal record, so they capture quorum, motions, and how each vote went. Use this structure when minutes need to be approved and kept on file.
- Organization: [name] — Meeting type: [Board / Annual / Special] — Date & time: [date, start–end]
- Location: [in person / video link] — Chair: [name] — Minutes taken by: [name]
- Directors present: [names] — Absent: [names] — Quorum met: [yes / no]
- Approval of previous minutes: [approved / amended — note changes]
- Reports: [financial / committee / executive — key points]
- Motions: [motion text] — Moved by: [name] — Seconded by: [name] — Result: [carried / failed, vote count]
- Decisions & resolutions: [resolutions passed]
- Action items: [owner] — [task] — [due date]
- Adjournment: [time] — Next meeting: [date]
Scrum / daily standup minutes template
For a standup you want the lightest possible record — just enough to track blockers and what each person committed to. Keep it to a few lines per person.
- Sprint / day: [sprint name or date] — Facilitator: [scrum master]
- Per person — Yesterday: [done] · Today: [plan] · Blockers: [anything in the way]
- Blockers to resolve: [blocker] — [owner] — [needed by]
- Action items: [owner] — [task]
- Sprint notes: [scope changes, risks, reminders]
Fill any template from your transcript
Templates only help once someone fills them in. Paste your meeting transcript in the box above and the tool writes the Summary, Decisions, and Action items sections for you — then copy the result as Markdown or download a .md file and drop it into the template you picked.
It pulls only what is actually in the transcript, so the minutes stay faithful to the meeting — no invented names, dates, or tasks.
Frequently asked questions
What is the difference between meeting minutes and meeting notes?
Minutes are the official, structured record of a meeting — attendees, decisions, motions, and action items — often kept on file or approved later. Notes are looser and more personal. The templates here give you a clean minutes structure for either use.
Are these meeting minutes templates free?
Yes. Copy or download any template on this page for free, and use the tool above to fill it from a transcript at no cost and with no signup.
Which template should I use?
Use the standard template for most team and project meetings, the board template when minutes are a formal record with motions and votes, and the scrum standup template for short daily syncs.
Can I download the minutes as a file?
Yes. After pasting a transcript, copy the minutes as Markdown or download a .md file to open in Notion, Google Docs, or Word and paste into your template.
Is my transcript stored when I auto-fill a template?
No. Your transcript is sent to our AI provider only to generate the minutes and is not stored on our servers.