Templates
Meeting Minutes Template
Three ready-to-use meeting minutes templates — standard, board, and scrum standup. Copy any of them, or download one as a Word (.docx) or plain-text file. Or skip the blank form entirely: paste your transcript above and the tool fills the minutes in for you.
Processed by z.ai to write your notes — not stored on our servers. How we handle your data
Summary, action items & decisions in seconds — your text is never saved.
Reading your meeting and writing the notes…
Standard meeting minutes template
The all-purpose format for team meetings, committees, and project check-ins. It records who was there, what was decided, and who owns each follow-up. Copy the block below and fill in the brackets, or paste a transcript above to have it filled automatically.
Meeting title: [name] — Date & time: [date, start–end] — Location / call link: [where]
Attendees: [present] — Absent / apologies: [names]
Agenda items: [1. …] [2. …] [3. …]
Discussion summary: [2–5 sentences on what was covered]
Decisions made: [each decision the group agreed on]
Action items: [owner] — [task] — [due date]
Next meeting: [date / time / draft agenda]Tip: keep minutes factual and brief — what was decided and who does what next, not a word-for-word record.
Board meeting minutes template
Board and committee minutes are a formal record, so they capture quorum, motions, and how each vote went. Use this structure when minutes need to be approved and kept on file.
Organization: [name] — Meeting type: [Board / Annual / Special] — Date & time: [date, start–end]
Location: [in person / video link] — Chair: [name] — Minutes taken by: [name]
Directors present: [names] — Absent: [names] — Quorum met: [yes / no]
Approval of previous minutes: [approved / amended — note changes]
Reports: [financial / committee / executive — key points]
Motions: [motion text] — Moved by: [name] — Seconded by: [name] — Result: [carried / failed, vote count]
Decisions & resolutions: [resolutions passed]
Action items: [owner] — [task] — [due date]
Adjournment: [time] — Next meeting: [date]Scrum / daily standup minutes template
For a standup you want the lightest possible record — just enough to track blockers and what each person committed to. Keep it to a few lines per person.
Sprint / day: [sprint name or date] — Facilitator: [scrum master]
Per person — Yesterday: [done] · Today: [plan] · Blockers: [anything in the way]
Blockers to resolve: [blocker] — [owner] — [needed by]
Action items: [owner] — [task]
Sprint notes: [scope changes, risks, reminders]Fill any template from your transcript
Templates only help once someone fills them in. Paste your meeting transcript in the box above and the tool writes the Summary, Decisions, and Action items sections for you — then take the finished minutes as a Word (.docx) file, as Markdown, or straight from the clipboard, and drop them into the template you picked.
It is told to use only what is in the transcript and not to add names, dates, or tasks. It can still leave a date out or put a task under the wrong person, so read the minutes against the transcript before you circulate them.
Download any template as a Word file (.docx)
Each template block above carries three buttons: Copy template, Download .txt, and Download Word (.docx). The Word button produces a real .docx — a valid Office Open XML package, not a renamed text file — so Word opens it directly, the title line comes through in bold, and every field sits in its own paragraph ready to be typed over.
The file is assembled in your browser at the moment you click, so no transcript, no email address, and no account is involved. The template also arrives in the language of the page you are reading: the Japanese, German, Korean and French versions of this page hand you a Word file already written in that language.
- Copy template — puts the block on your clipboard for any editor.
- Download .txt — plain text, for wikis, tickets, and issue trackers.
- Download Word (.docx) — one editable Word document per template.
- The minutes the tool writes at the top of this page download as Word (.docx) too — same builder, also assembled in the browser.
What this page deliberately does not claim: there is no PDF, Excel, or Google Docs version here. Word (.docx) and plain text are the two formats it actually produces.
Frequently asked questions
What is the difference between meeting minutes and meeting notes?
Minutes are the official, structured record of a meeting — attendees, decisions, motions, and action items — often kept on file or approved later. Notes are looser and more personal. The templates here give you a clean minutes structure for either use.
Are these meeting minutes templates free?
Yes. Copy or download any template on this page for free, and use the tool above to fill it from a transcript at no cost and with no signup.
Which template should I use?
Use the standard template for most team and project meetings, the board template when minutes are a formal record with motions and votes, and the scrum standup template for short daily syncs.
Can I download the minutes as a file?
Yes. After pasting a transcript, the finished minutes download as a Word (.docx) file — the same real Office Open XML document the template buttons produce — or as a Markdown (.md) file for Notion and Google Docs. Either one can be pasted into your own template.
Is my transcript stored when I auto-fill a template?
No. Your transcript is sent to our AI provider only to generate the minutes and is not stored on our servers.
Can I use ChatGPT to write meeting minutes?
ChatGPT can turn a meeting transcript into minutes if the transcript is pasted into the chat and the wanted layout is described in the prompt; the drawbacks are that the layout has to be re-explained every time, a long transcript has to be split up, and the shape of the answer varies from run to run. The tool on this page does the same job with a fixed structure — summary, decisions, and action items with owners and due dates — accepts up to 90,000 characters at once, and needs no account.
Is there a meeting minutes template for Word?
Yes — every template on this page has a “Download Word (.docx)” button that produces an editable Word document with the title in bold and each field on its own line. Three layouts are available: a standard template for team meetings, a board template with quorum and motions, and a scrum standup template.
How do I download a free meeting minutes template in Word format?
Pick one of the three template blocks on this page and press “Download Word (.docx)” — the file is assembled inside the browser and downloaded immediately, with no signup, no email address, and no watermark. A plain-text (.txt) copy of the same template sits on the button next to it.